Conference Organisers
Crafting Unforgettable Experiences: Your Event, Our Expertise
Delivering exceptional conferences as a professional conference organiser for over 20+ years.
Curated correctly, a conference can have the power to deliver both short and long-term benefits to an organisation and the participant. As a dedicated conference and event organiser, our big-picture thinking and creative approach, combined with attention to detail, enable us to create programs with impact and purpose.
Delegate Management
Our highly skilled team of event planners that will work with you to ensure your delegates are provided a seamless experience from the first touchpoint on the website, through the registration portal and on-site at the event.
Our registration portal will continue the look and feel of your event branding and take delegates through an easy to navigate system, capturing the important personal details as well as dietary’s, session and social attendance selection.
It provides detailed reporting capabilities of real-time event information as well as program integration between the website and app, saving time and avoiding any room for error.
Speakers & Program
We know conference programs and can work with your Committee to create a program that features interactive and engaging sessions to thought-provoking keynotes. Our aim is to ensure a fine balance between networking, education, fun and provides a sensory experience for all. We work with you on:
- Speaker and Chair management
- Call for Submissions Process
- Keynote sourcing and liaison
- Program structure and sensory
- Diversity and inclusion
- Technology / innovation and engagement
Marketing & Digital
We all know the importance of running a solid marketing campaign for your events. Our team understand messaging, create clever campaigns that reach your targeted audience. Some of these touchpoints include:
- eDM creation and distribution
- Copywriting that’s clever and targeted
- Event website creation and management
- Graphic design – logo development & event banners
- Social media – Instagram, FB, LinkedIN, Twitter
- SEO campaigns and sponsored social media ads
- Branded event merchandise sourcing and production
- Digital event marketing including event hype reels to tell your story
- Video production – including scripting, filming, editing and production
Sponsors & Exhibitors
With over 25 years of experience in sponsorship and exhibitor procurement, we will take the revenue for your event to the next level. The full suite of our services include:
- Sponsorship Strategy including asset identification
- Procurement
- Sponsorship servicing and management
- Sponsorship pricing and valuation
- Sponsorship prospectus and proposal writing
- Sponsorship hierarchy mapping
- Lead generation
- Sponsorship activation
- Government subsidy & grant applications
We understand your sponsors need to achieve a return on investment. We are confident to have the important conversations about ROI, have a clear understanding on what their business objectives are, so that we can tailor a package to suit. We know not all sponsorship falls in the one box.
We will take the sponsors and exhibitors on the event journey so that they feel inclusive and that they are contributing to the objectives of the event.
Event App
Utilising another extension to our EventsAIR platform, the Conference App, will provide delegates another way to keep up to date with real time event information, view speaker profiles, get announcements and maximise delegate participation and engagement.
Our creators can add gamification to create an engaging, immersive experience that blurs the boundary between your event venue and its interactive digital space. The attendee app ensures every participant is a connected part of the action.
Our Event Meetings App features:
- Personalised agenda and content
- Exhibition area
- Meet an attendee feature
- Gamification
- Maps
- Event notifications
- Live Polling
- Videos
Financial Management
We ensure your customers details are kept secure at all times. We are PCI Level 1, Australian Privacy Law and GDPR compliant with rigorous processes which securely handle credit card information.
Our services include total financial reporting and reconciliation, providing regular updates to ensure you have the confidence that your financial budgets are being adhered to.
We can offer the complete delegate registration service as part of your conference requirements or we can manage the registration process, online or onsite for you as a standalone service.
Delivering a First-Class Experience
On-site, our ladies in pink, are your welcoming face for your event and are located at your registration desk. Here they will provide guests with their name tag and conference materials, attend to enquiries or changes to bookings and competently manage your registration requirements throughout the entire event.
Other onsite services include:
- AV Manager
- Stage/Production Manager
- Photographer
- Videographer to film sessions / grab highlights of the event
- Speaker registration and directional
- Scanning technology into sessions
- Digital name tag printing on site via confirmation QR Code
- Delegate transfers management
- Accommodation VIP check in
- Tour desk assistant
- Onsite reporting capabilities
- Onsite security
Conferencing Services
A dedicated team of specialists working across:
- Registration & delegate services
- Websites & payment gateways
- Program & Committee management
- Speaker management
- Graphic design services including logo & branding concepts
- Exhibition Management
- Multimedia services (video hype reels & photography)
- Floristry & theming / props for staging requirements
- Food design - working with chef to push boundaries
- Budgeting & Financials
- Risk Management & Insurance
- Sponsorship & Exhibition procurement
