KE Creative Events – Event Coordinator Role

(12 mth contract)

We are offering this exciting and varied role to an experienced Events Coordinator who will be responsible for the end to end event execution and marketing of various PD events, networking, Awards dinner, AGM and a unique Racing event for an Association client. On top of this there will be scope to work across other major conferences assisting the Event Manager with various administrative support.

If you want to grow within an event agency then look no further. There is plenty of scope to take on more responsibility as you develop your skill-set. We want someone who has a genuine interest in understanding their clients’ business and objectives, is prepared to research their industries and bring ideas to the table. If you are just someone that likes to ‘just do’, then this isn’t the job for you!

What we are looking for
  • Intermediate level of EventsAir Software. Please do not apply if you are not at this level
  • Adapt and thrive in an evolving environment
  • Bring experience from a previous event-based role either in-house or agency
  • Communication and marketing skills – articulate and enjoys creative writing
  • Able to manage time well while working on concurrent projects and work autonomously
  • Project management experience, minimum of 2 years
  • Strong leadership skills that can manage various stake-holders
  • High attention to detail and accuracy
  • A natural-born problem solver with the ability to think critically and act fast
  • Highly Organised and a multi-tasker
  • Expert interpersonal skills
  • Research and conduct risk assessments
  • Demonstrate knowledge of audiovisual, conference suppliers and an active network of hotels and industry suppliers
  • A tertiary qualification in marketing and/or events
  • Proficient with Apple Software and basic knowledge of graphic design
  • A minimum of 2-3 years experience in a similar role desirable
  • Demonstrated the ability to remain calm under pressure
Tasks & responsibilities
  • Attendance at weekly meetings, producing agendas and minutes/action items
  • Support sponsor relationships by managing deliverables according to contract arrangements   
  • Administer venue, AV and supplier bookings and coordination pre, during and post events
  • Prepare event materials and administration such as run sheets, delegate materials, slide packs, event budgets and reporting
  • Responsible for onsite registration, event staff supervision and coordination for face-to-face events
  • Keeping an up to date tasks to date document
  • Sourcing host tour companies and facilitating tours with various association partners
  • Ongoing development of the annual events calendar, in conjunction with the committee
  • Speaker Liaison
  • Marketing material and schedules, including social media design and strategy
  • Website design and registration build via EventsAir platform
  • Coordinate the operations and management of virtual events and webinars via Zoom
  • Managing multiple stakeholders including Technical Committees & Event Committees
  • Briefing multimedia personnel ahead of event and ensuring material is obtained during event
  • Develop Post Event Reports that incorporate results from surveys to ensure continuous improvement